A treatment plan the patient did not understand is a plan never started. When the state of the teeth, the plan and the estimate live in different places, the patient receives an amount without explanation and postpones, and the colleague who takes over the case redoes the consultation from scratch. Zarina CRM keeps the state of every tooth, the treatment plan and the estimate that comes from it in the same record, so the patient sees what will be done and what it costs. It is installed on the clinic’s own server, with a lifetime licence.
Every step exists as such in the application. It is not a presentation diagram; it is the order in which data is entered.
The record opens, with contact details, history and signed consents.
What exists now is charted on the odontogram, on every tooth and every affected surface.
Proposed treatments go on the plan layer, so they stay separate from what already exists.
The estimate is issued from the plan, with your clinic’s treatments and prices.
As work is carried out, the treatment moves from the plan layer to the completed layer, with its date.
Completed treatments are invoiced, with payments and outstanding amounts tracked per patient.
Separating what exists, what is planned and what has been done is what distinguishes a dental record from an ordinary medical record.
The same tooth can have a recorded state, a proposed one and a completed one at the same time, without overwriting each other.
Each state has its own representation on the chart, so the record can be read at a glance.
Lesions and treatments are charted on the actual surface, not globally on the tooth.
The chart covers both dentitions, so the clinic can also treat children, without a separate record.
For clinics that do periodontics and orthodontics, the data sits next to the odontogram, not in a separate notebook.
Periodontal measurements are saved on the patient and stay comparable between sessions.
Classification and appliance are recorded in a structured way, not as free text in a note.
Dental records contain health data. The Medical edition stores it encrypted in the database.
The dental profile is not a separate product. It is a configuration of the Medical edition, so you also get the rest of its modules.
Calendar per dentist and per chair, with sessions linked to the treatment plan.
The estimate is issued from the plan, so the figure in the quotation matches the treatments charted on the teeth.
Materials used are deducted from stock, so consumption is visible, not estimated.
Completed treatments are invoiced to the patient or the payer, with outstanding amounts tracked.
Patients can see their documents and appointments without calling reception.
Dentists, nurses and reception see only what they need, according to their role.
Limits are stated as clearly as features, because this is a tool used next to the patient.
We prefer to be precise from the start, including about the things the application does not do.
The problems below are not hypothetical. They are the reasons clinics look for software.
The patient accepts a plan over four sessions, comes back three months later and nobody knows exactly what was left to do.
The plan stays on its own layer, with what was done and what was not.
The estimate is written separately from the record, and at the end the amounts do not match the treatments actually done.
The estimate is issued from the plan, so it starts from the same treatments.
A paper odontogram cannot be compared over time and gets lost when the patient changes dentist within the clinic.
The state of each tooth stays in the application, with history.
The dental profile is part of the Medical edition. It is paid once, installed on your side and remains the clinic’s.
We install the application on the clinic’s hosting and configure it around the real workflow, not a generic one.
We enter the clinic’s list of treatments and fees, so estimates come out right from day one.
Reception, nurses and dentists are trained on their own roles, not on every screen of the application.
Dental practices and clinics that want an odontogram by surface, a treatment plan separate from the status and estimates that start from the plan.
Clinics with several dentists, where the record must read the same for whoever takes over the patient.
Those looking for integrated imaging, a connection to the radiology sensor or automatic reporting to insurers.
A dental record is health data. Its place is not with us.
No. It is a configuration of the Medical edition, with the odontogram, the treatment plan and the periodontal and orthodontic records. You get the Medical edition, with the dental profile activated.
On the same dental chart there are three layers: what you found, what you planned and what has been done. They do not overwrite each other, so you can see at any time what remains to be done.
Yes. Charting is done on mesial, occlusal, distal, buccal and lingual surfaces, and the application adapts the names: on anterior teeth occlusal becomes incisal, and in the maxilla lingual becomes palatal.
Yes. The chart includes both permanent and primary dentition, in their own quadrants, so a child’s record is not improvised on the adult chart.
Caries, filling, sealant, crown, bridge, implant, root canal treatment and missing tooth, each with its own representation on the chart.
No. The estimate starts from the treatment plan, so the treatments in the quotation are exactly those charted on the teeth, with your clinic’s prices.
Yes, both, on the same patient. The orthodontic status includes Angle class, degree of crowding and appliance type.
On the clinic’s server. The application is self-hosted, and sensitive fields are encrypted in the database.
Unlimited. The licence is not paid per user or per chair, so the number of dentists and nurses does not change the price.
Ask for demo access. You receive a personal link to the Medical edition test installation, with demonstration data.
The Medical CRM is configured by speciality. If you do not work only in dentistry, go straight to your own version.
The complete solution: patient file, appointments, invoicing and portal, for a practice or clinic.
Growth charts on WHO references and the immunisation schedule with overdue doses calculated.
Session notes encrypted in the database, the PHQ-9 and GAD-7 scales and the therapy plan.
The animal record, vaccination schemes by species and the list of this week’s recalls.
Examination for each eye, the optical prescription and the lens order tracked through to handover.
The 22 configured specialities, each with its own form and demo.
We install Zarina CRM on your side, enter your own treatments and fees and train the team. From that moment on, the application is an asset of the clinic, not a monthly expense.