Estimated due date
Calculated by the classic rule, 280 days from the first day of the last menstrual period. The same value, whoever opens the file.
- 280 days from LMP
- Always shown on the file
- No manual calculation
- Can be corrected if set otherwise
Medical CRM · obstetrics and gynaecology profile
Software for gynaecology clinics, with the pregnancy file tracked week by week
A pregnancy means around ten visits, a set of tests each with its own window and a lot of data that has to stay comparable. When everything is on paper, gestational age is recalculated at every visit, and overdue tests are discovered late. Zarina CRM calculates the estimated due date and gestational age from the last menstrual period, shows the tests planned for each trimester with their week window, and flags what has not been done. It is installed on the clinic’s own server, with a lifetime licence.
The course of a pregnancy
From the first visit to closing the file, in 6 steps
The steps you go through anyway, except the data stays linked and comparable from one visit to the next.
1
Opening the file
The last menstrual period is entered. The estimated due date and gestational age follow from it, recalculated every time the file is opened.
2
Trimester tests
The planned set appears with its week window. Tests are ticked off as results arrive.
3
Visits
Each visit records the parameters tracked, at the gestational age of that moment.
4
Fetal biometry
Estimated fetal weight is calculated from the ultrasound measurements, with the same formula every time.
5
What has fallen behind
The application shows tests whose window has passed and visits running late compared with the usual rhythm.
6
Closing
At birth, the file is closed and stays in the patient’s history, with everything it contained.
Pregnancy dates
Calculated from the last menstrual period, not worked out at every visit
Three values the clinic recalculates dozens of times a day, and where a counting mistake slips in most easily.
Gestational age
Weeks and days, recalculated every time the file is opened, not written at the last visit and left there.
- Weeks and days
- Current every time it is opened
- Also recorded on every visit
- The basis for tests and check-ups
Current trimester
Derived from gestational age and used to show exactly the set of tests and check-ups that fits the moment.
- Derived automatically
- Filters the tests shown
- Groups the visits
- Useful for internal reporting
Tests by trimester
Each test, with its own week window
The planned set comes preconfigured, each item with its trimester and the week interval in which it is collected.
- The set comes configured. Blood group and Rh, anti-D antibodies, full blood count, blood glucose, urinalysis, VDRL, HIV, HBsAg and the other items, each with its trimester and window.
- The window, not just the deadline. A test does not have a fixed date but a week interval. The application works with intervals, exactly as the clinic does.
- Ticked as results arrive. The result is recorded on its own item, with the collection date, and leaves the list of expected tests.
- Overdue tests, in plain sight. Items whose window has passed without a result appear separately; they are not lost in the middle of the file.
- The set can be adjusted. If you add or remove items compared with the protocol you apply, it is configured without code changes.
Visits and biometry
Measurements stay comparable
A visit’s value shows at the next visit: if data is recorded the same way, the progression can be read; if not, it cannot.
Visits, by gestational age
Each visit keeps the gestational age at which it took place, so the sequence reads correctly even if the intervals between visits varied.
- Gestational age per visit
- Tracked parameters, in fields
- Notes per visit
- Full history on the file
Estimated fetal weight
Calculated from head circumference, abdominal circumference and femur length, with the same formula every time.
- From the three ultrasound measurements
- A single formula, no variations
- Value recorded on the visit
- Comparable between visits
What is running late
For pregnancies under active follow-up, the application flags what has fallen behind relative to the current gestational age.
- Only for active files
- Relative to gestational age
- Tests and check-ups
- Visible when the file is opened
What the application does not do
It calculates and tracks, it does not assess risk
For software that touches pregnancy follow-up, limits must be stated as clearly as features.
- It does not diagnose. The application records what you observed and calculates dates. Clinical interpretation and diagnosis belong entirely to the doctor.
- It does not calculate risk. There is no obstetric risk score and no probability estimate for any complication. Assessment belongs entirely to the doctor.
- It does not interpret results. Tests are recorded and tracked; the application does not read them and does not flag abnormal values.
- It does not decide management. It does not propose additional investigations, referrals or mode of delivery.
- Estimated fetal weight is an estimate. It results from a formula applied to ultrasound measurements, with the method’s known margin of error. It is not a measurement.
- The delivered protocol must be checked. The test set comes preconfigured according to common practice, but guidelines change. Checking it against the protocol you apply remains the clinic’s responsibility; that is why the set is editable.
- We are not a healthcare provider. We deliver a working tool. Professional liability and reporting obligations remain with the clinic.
The rest of the clinic
What else is included, from the Medical CRM
The profile sits on top of the complete Medical CRM; it is not a separate, smaller application. The ordinary gynaecology consultation stays the same.
Appointments and calendar
Calendar per doctor and per room, with different durations for consultation, ultrasound and pregnancy check-up.
- Day, week and month view
- Reminders to the patient
- No-shows marked
- Booking from the file
The patient’s file
Consultations, investigations, documents and previous pregnancy files, in a single history.
- Full history
- Several pregnancies for the same patient
- Documents and ultrasounds attached
- Medical history and allergies
Consents and data protection
Consent forms for procedures and the record of agreements, linked to the file.
- Your own templates
- Record of consents
- Personal data requests
- Sensitive data protected
Invoicing and payments
The invoice for a consultation, ultrasound or pregnancy follow-up package, with outstanding amounts up to date.
- Your own series
- Follow-up packages
- Payments and outstanding amounts
- VAT invoices, where applicable
Patient portal
Access with their own account to appointments and the documents you choose to publish.
- Access with their own account
- Visible appointments
- Documents published selectively
- Results shared in a controlled way
Documents and reports
Certificates, referral letters and activity reports, generated from existing data.
- Your own templates
- PDF generation
- Activity per period
- Export for accounting
Transparency
What to know beforehand
The information we would rather share before the contract, not after.
- No connection to the ultrasound machine. Biometric measurements are entered in the application; there is no automatic import from the device or its report.
- The protocol is the usual one, at the date of delivery. We deliver it configured, but we do not update it ourselves with every guideline change. The set stays editable exactly for that reason.
- No integration with laboratories. Results are recorded manually or attached as a document; there is no automatic import from an external laboratory.
- There is no native mobile app. The interface is web-based and works on a tablet too, but there is no app in the App Store or Google Play.
- No automatic reporting. We do not transmit data to insurers or registries. The data stays with you and is exported on request.
Where you are today
3 things that happen without a system
These are not hypotheses: they are the reasons clinics come to us.
The missed test
The patient missed the visit in the right week, came back a month later, and the window for a test closed in the meantime. Nobody noticed at the right time.
Items whose window has passed appear separately, on the file.
Gestational age counted wrong
Weeks are counted on the wall calendar at every visit. An error of a few days shifts the window in which investigations fall.
Gestational age is recalculated from the LMP every time the file is opened.
Progress impossible to read
Measurements are written in three places, worded differently. By the sixth visit nobody can compare with the third.
Every visit keeps the same parameters, at its own gestational age.
Licensing model
A lifetime licence, not a monthly subscription
You pay once for the licence. There is no per-user cost and no monthly fee to keep using the application.
- Unlimited users. A practice with one doctor and a clinic with eight pay the same licence.
- It runs on your side. On the clinic’s server or on hosting of your choice. Patients’ data does not pass through us.
- Prices are not invented here. You will find them on the pricing page, together with what is and is not included in each package.
- Maintenance is optional. The application works without a support contract.
Implementation
What you get when you sign the contract
Installation and profile
We install the application on your server and configure the obstetrics and gynaecology profile, with the consultation form and the pregnancy file.
Checking the protocol
We go through the delivered test set together, compare it with the protocol you apply and adjust it before the first working day.
Team training
A working session with doctors and reception, on a test file, with visits and tests entered together.
Fit
Who it is for and who it is not for
It is for
Obstetrics and gynaecology practices that follow pregnancies and want dates, tests and measurements to stay linked to the same file.
It is for
Clinics with several doctors, where a patient may be seen by anyone and the file must look the same for everyone.
It is not for
Anyone looking for an obstetric risk assessment system, automatic interpretation of tests or a direct link to the ultrasound machine and laboratory.
Security
Where the data lives and who is responsible for it
A pregnancy file contains some of the most sensitive medical data. The question comes first.
- On your server. Installation is at the clinic or on the hosting you choose — in the UAE, if you wish. There is no copy of the data with us.
- You are the controller. Under data protection law, the clinic is the data controller. We intervene only on request, for support.
- Role-based access, with a log. Reception does not see the whole medical file. You see who logged in and when.
- Consents, on record. Agreements are kept linked to the file, with the date and the signed document.
- Backups in your hands. We show you how they are made and restored.
Frequently asked questions
Answers about the pregnancy file
How is the estimated due date calculated?
By the classic rule, 280 days from the first day of the last menstrual period. The value stays shown on the file and can be corrected if the date is set otherwise, based on ultrasound.
Does gestational age update on its own?
Yes, it is recalculated every time the file is opened, in weeks and days. Each visit keeps the gestational age at the time of that visit.
Which tests come configured?
The usual set, each item with its trimester and week window: blood group and Rh, anti-D antibodies, full blood count, blood glucose, urinalysis, VDRL, HIV, HBsAg and the others. The set is editable.
Does the application flag overdue tests?
Yes, for files under active follow-up. Items whose window has passed without a result appear separately, relative to the current gestational age.
How is estimated fetal weight calculated?
From a formula applied to head circumference, abdominal circumference and femur length, entered from the ultrasound. It is an estimate, with the method’s margin of error, not a measurement.
Does it calculate obstetric risk?
No. There is no risk score and no probability estimate for any complication. The application records and calculates dates; clinical assessment belongs entirely to the doctor.
Are results imported directly from the laboratory?
No. Results are recorded manually on their item or attached as a document. An integration with a specific laboratory is discussed separately.
Can a patient have several pregnancies on file?
Yes. Pregnancy files are closed at birth and stay in the patient’s history; a new one is opened without affecting the previous one.
Does it work for ordinary gynaecology consultations too?
Yes. The pregnancy file is one part of the profile; the rest of the consultations, investigations and documents work as in the Medical CRM.
How do I see what it looks like before buying?
Ask for demo access to the obstetrics and gynaecology profile. You receive an email link that opens exactly this version, with sample data.
Other medical profiles
The same solution, configured for another practice
The Medical CRM is configured by speciality. If you do not work only in gynaecology, go straight to your own version.
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All specialities
The 22 configured specialities, each with its own demo.
Lifetime licence
Dates, tests and visits, in a single file
Unlimited users, installed on the clinic’s server, no monthly subscription. Request a demo environment and open a sample pregnancy file before any sales conversation.